sift8
AI Process Mining Report
Sample Report — Company name anonymised
Procure-to-Pay Process Audit
Meridian Industrial Group  ·  Full P2P Event Log Analysis
Company
Meridian Industrial Group
Analysis Period
Feb 27, 2025 – Feb 26, 2026
Data Source
P2P Event Log (Finance · Procurement · Warehouse)
Generated By
Sift8 AI Agents
Generated At
2026-05-05
Report ID
0af0a2cf25487e55
Executive Summary

Sift8 analysed 5,660 process cases across the Procure-to-Pay workflow, covering a total transaction value of €2.05B. The analysis identified 5 distinct process variants and a conformance rate of 0% against the reference model — not a single case follows the intended end-to-end flow.

The dominant variant (59.1% of cases) consists of a single Verify Invoice activity — invoices are being approved without a prior purchase order, representing a systemic procurement control failure. Key recommended actions include enforcing the complete PR→PO→GR→VI→PP sequence, implementing mandatory approval gates, and deploying automated conformance monitoring.

Analysis Scope
Total Records
5,660
event log rows processed
Analysis Period
12 months
Feb 2025 – Feb 2026
Departments
3
Finance · Procurement · Warehouse
Total Value
€2.05B
aggregate transaction value
Key Process Metrics
Total Cases
5,660
unique process instances
Total Events
5,660
recorded activity executions
Total Value
€2.05B
aggregate transaction value
Process Variants
5
distinct execution paths
Unique Activities
5
distinct activity types
Unique Resources
7
individuals performing work
Avg Case Duration
< 1 min
single-step cases — no end-to-end flow
Median Duration
< 1 min
50th percentile
P90 Duration
< 1 min
90th percentile
Control Gaps
5
identified compliance failures
Critical Gaps
2
high-impact control failures
Conformance Rate
0%
vs. reference model
Discovered Process Flow
Reference Model (P2P End-to-End)
Create Purchase Requisition
→
Create Purchase Order
→
Receive Goods
→
Verify Invoice
→
Process Payment

This 5-step end-to-end flow represents the compliant path. Deviations from this sequence are flagged as conformance violations.

Activities & Resources
Activities
Create Purchase Requisition Create Purchase Order Receive Goods Verify Invoice Process Payment
Resources
A. Hartmann S. Müller E. Fischer L. Weber Y. Schmidt M. Becker E. Wagner
Departments
Finance Procurement Warehouse
Resource Breakdown
Resource Primary Activity Cases Handled Events Avg Duration
A. HartmannVerify Invoice1,8501,850< 1 min
Y. SchmidtVerify Invoice1,4921,492< 1 min
S. MüllerProcess Payment1,0121,012< 1 min
E. WagnerProcess Payment982982< 1 min
E. FischerCreate Purchase Order285285< 1 min
L. WeberReceive Goods3535< 1 min
M. BeckerCreate Purchase Requisition44< 1 min
Process Variant Distribution
V1 · Verify Invoice
59.1%
V2 · Process Payment
35.2%
V3 · Create PO
5.0%
V4 · Receive Goods
0.6%
V5 · Create PR
0.1%
Variant Activity Path Cases % of Total Avg Duration Example Case ID
V1 Verify Invoice 3,342 59.1% < 1 min INV-4252
V2 Process Payment 1,994 35.2% < 1 min PAY-2286
V3 Create Purchase Order 285 5.0% < 1 min PO-100
V4 Receive Goods 35 0.6% < 1 min GR-10
V5 Create Purchase Requisition 4 0.1% < 1 min PR-3
Bottleneck & Control Gap Analysis
Activity Gap Type Cases Affected Avg Wait Time Priority Recommended Action
Create Purchase Requisition Missing step 5,656 — Critical Mandate PR creation as process entry point in ERP
Create Purchase Order Missing step 5,375 — Critical Block goods receipt without a confirmed PO reference
Receive Goods → Verify Invoice Skipped transition 3,342 — High Automate GR-to-invoice matching via 3-way reconciliation
Verify Invoice → Process Payment Skipped transition 1,994 — High Enforce invoice approval gate before payment release
Process Payment Missing step 3,666 — Medium Audit cases with no payment record — potential off-system settlements
Conformance Analysis
Conformance rate: 0% 0/5,660 cases follow the reference model exactly. Deviations found: 22,640 total Missing steps: 22,640 Unexpected activities: 0 Wrong order: 0 Reference model: Create Purchase Requisition → Create Purchase Order → Receive Goods → Verify Invoice → Process Payment
Conformance Rate
0%
Total Deviations
22,640
Missing Steps
22,640
Unexpected Activities
0
Conformance Deviation Detail (Sample)
Case ID Type Position Actual Activity Expected Activity
GR-10 missing 0 Receive Goods Create Purchase Requisition
GR-10 missing 1 Receive Goods Create Purchase Order
GR-10 missing 3 (missing) Verify Invoice
GR-10 missing 4 (missing) Process Payment
INV-4252 missing 0 Verify Invoice Create Purchase Requisition
INV-4252 missing 1 Verify Invoice Create Purchase Order
PAY-2286 missing 0 Process Payment Create Purchase Requisition
PAY-2286 missing 1 Process Payment Create Purchase Order
PAY-2286 missing 3 (missing) Verify Invoice

Showing 9 of 22,640 total deviation records. Your full report includes every case.

Recommended Actions
01
Enforce full PR→PO→GR→VI→PP sequence
Implement mandatory process gates in your ERP to prevent any case from bypassing the complete P2P sequence. This addresses 22,640 missing-step deviations across all 5,660 cases.
Est. ROI: 15–25% reduction in unauthorised spend
02
Deploy automated 3-way matching
Automate PO–GR–invoice reconciliation to eliminate manual verification delays. Currently 3,342 invoices (59.1% of all cases) are verified with no prior goods receipt or PO on record.
Est. ROI: 40% faster invoice cycle time
03
Introduce SLA alerts on payment approval
Trigger automated escalation when a verified invoice has not proceeded to payment within 48 hours, preventing late payment penalties and supplier relationship issues.
Est. ROI: Eliminate €18,000–€45,000 in late payment fees annually
04
Investigate off-system payment cases
Audit the 1,994 cases where payment was processed without any prior PR, PO, or goods receipt on record — these represent either data quality gaps or procurement policy violations totalling significant uncontrolled spend.
Est. ROI: 30–40% reduction in compliance risk exposure
05
Deploy continuous conformance monitoring
Enable Sift8's real-time conformance agent to flag deviations as they occur rather than in retrospective audits. Shift from periodic review to continuous process governance.
Est. ROI: 10× faster deviation detection vs. periodic audit
Methodology
Agent 01
Forensic Analyst
Parses your event log, discovers process variants, and builds the as-is process map. Identifies all deviations from the reference model and calculates conformance metrics.
Agent 02
Impact Quantifier
Scores each bottleneck and control gap by frequency, financial exposure, and downstream disruption. Prioritises findings so your team addresses the highest-value issues first.
Agent 03
Solution Architect
Generates specific, implementable remediation steps for each finding — including automation opportunities, ERP configuration changes, and process re-design recommendations.
Data & Privacy
Your event log is processed exclusively to generate this report. Sift8 is available as SaaS, private cloud, or fully sovereign on-premise deployment — you choose where your data is processed. No data is shared with third parties. All analysis runs within the agreed infrastructure boundary.

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